Job description
We are looking for the best Virtual Assistant to provide administrative support to our team while working remotely.
As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Skype.
Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.
Responsibilities
Respond to emails and phone calls
Schedule meetings
Book travel and accommodations
Manage a contact list
Prepare customer spreadsheets and keep online records
Organize managers’ calendars
Perform market research
Create presentations, as assigned
Address employees administrative queries
Provide customer service as first point of contact
Requirements
Proven experience as a Virtual Assistant or relevant role
Familiarity with current technologies, like desktop sharing, cloud services and VoIP
Experience with word-processing software and spreadsheets (e.g. MS Office)
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Excellent phone, email and instant messaging communication skills
Excellent time management skills
Solid organizational skills
High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus
Tasks to Outsource to a General Virtual Assistant
Email Management/Filtering
Setting up Auto responders.
Booking appointments with clients
Following up with clients/customers (sending thank you and other reminder emails).
Receptionist duties (answering occasional calls)
Calendar Management
File Management (organizing files using Dropbox etc)
Database building (e.g. updating email or contact lists on your CRM)
Research on certain topics for blogposts, newsletters or others
Personal errands (purchasing gifts for loved ones / family members online)
Hotel and Flight Booking
Transcription (transcribing voicemail, video or audio, podcasts etc.)
Taking down minutes of meetings
Creating basic reports (reports on weekly tasks, deliverables, sales)
Preparing Slideshows (PowerPoint Presentations)
Liaison between you and other team members
Recruitment (source for other team members like writers or graphic artists)
Set-up Social Media Accounts (Facebook, Twitter, LinkedIn, YouTube)
Manage and update Social Media Accounts
Manage your Blog (Basic WordPress Skills)
Publish posts on your Blog (content you provided)
Filter and reply to comments on your blog
If you are interested, please send your resume and contact information to:
**********
Ciudad: santo domingo
