Asistente Administrativo

Under the supervision of the F&A Manager, the Office Assistant / Front Desk-Administrative Assistant provides a wide range of administrative and logistical support to the AIRS 2 Project Office in Santo Domingo, DR.

Specific duties and responsibilities include the following:
• Perform general clerical duties, to include but not be limited to photocopying, scanning, filing, and mailing.
• Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
• Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
• Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
• Greet, advice, and escort guests.
• Purchase, store and distribute office supplies.
• Ensure timely settlement of office bills.
• Petty cash management
• Make logistical arrangements for project staff traveling outside their region or for international visitors.

Qualification requirements include the following:
• Prior experience in office administration (3 years minimum)
• Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing
• Excellent inter-personal communication skills and excellent organization skills.
• Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
• Fluency in English. ( It will be tested)

If you are interested, please send your CV to xxxx.xxxxx.xxx, until March 16, 2017, to 2:00 pm.